The Pinckneyville Public Library is grateful for gifts,
and its collection has been enriched by donations
of materials as well as contributions.
Through donors, the library has been able to acquire
materials which could not have been purchased otherwise.
The library staff can supply, upon request,
a list of needed materials for consideration by the donor.
Donation of Books and Audio Visual Materials.
In accepting a gift of materials the library reserves the
privilege of deciding whether items donated should be
added to the collection.
Out of the many books and other materials which
citizens so generously give, a considerable proportion
can be used. Some can not, because any library material,
though of value in itself, may be;
(1) a duplicate of an item of which the library
already has a sufficient number;
(2) outdated – interesting but not of sufficient present
reference or circulating value to the library;
and/or
(3) in poor condition – which would not justify the expense
of processing it, i.e. cataloging and preparing it for circulation.
The material will be judged by the same standards of
selection as those applied to the purchase of new materials.
The Pinckneyville Public Library accepts gift books with the
understanding that books which are useful to the library
collection will be retained, and other books disposed of in
whatever manner the librarian deems best.
The Library necessarily reserves the right to interfile gifts with
other collections on the same subject, so that all collections are
organized and classified according to library standards
for the best public service.
Gift Book Program.
The Library welcomes monetary contributions
specifically for book purchases in memorial to or honor of named
individuals. In order that the Library can properly honor the
generosity a special form to record the information is used
and should be completed.
Donation of Art Objects and Other Types of Materials.
Although such gifts are usually welcomed and valued,
final decision on their acceptance rests with the Library
Director and the Library Board of Trustees.
Donations – Others e.g. Monetary.
The Library welcomes cash contributions gifts of real
property, stocks and bonds. It is our custom to expend
cash gifts on materials, equipment, or a project which
is acceptable to the donor. Although it is unlikely, there
may be an occasion in which the restrictions set by the donor
make it impossible for the library to accept the contribution.
All donations are subject to the approval of the Library Director
with the backing of the Library Board of Trustees.
Recognition of Gifts.
For memorial books to the library, the library may place within
the book the name of the donor, if desired. Accepted gifts will be
honored in our gift remembrance book.
Use of Gifts.
All gifts are accepted with the understanding that it may someday
be necessary that they be sold or disposed of in the best interest
of the library.
The Library cannot commit itself to perpetually housing a donation.
Income Tax Statements.
The library cannot appraise the value of a donation of materials
or art. It will, however, issue the donor a letter acknowledging the
donation. It is the donor’s decision whether he or she will determine
the value of the donation or utilize an independent appraiser.
While the gifts to the Library as a governmental unit qualify as tax
deductible, the donor will have to consider the particular
circumstances of his or her situation for the specific effect.
Restriction.
No donation can be accepted unless it is given to the library
without restrictions unless the Library Board of Trustees has
specifically adopted an agreement to do so. All gifts may be used,
sold or disposed of in the best interest of the library. All donations
are accepted only if in the opinion of the Library Director and the
Library Board of Trustees they are in the best interests of the library.
Form.
A Gift Agreement Form must be signed by the donor and approved
by the Library Director for unrestricted gifts and the Library Board
of Trustees for restricted gifts.